Ok, here it is. The big list of all the things you need to know about edUi 2015. We’ve tried to include it all, but if we left something out, ask us at info@eduiconf.org.

When to Arrive

  • Arriving Sunday
    Our pre-conference meetup takes place Sunday 11/8 from 4:00-6:00. You can check in for the conference at the pre-conf. That’ll make your Monday morning way easier. There will be a bus to take you from the Omni to the pre-conf.
  • Arriving Monday
    Regular check in starts Monday at 8:00 am at The Jefferson Theater.

How to Get to the Hotel

  • Coming in By Air
    The Omni doesn’t have a courtesy shuttle. So you’ll need to take a cab (or use Uber) to get to the hotel.
  • Coming in By Train
    The train station is approximately 1/2 mile from the Omni hotel. Walking (especially with luggage) is not recommended. We suggest taking a cab, using Uber, or catching the Charlottesville Free Trolley.
  • Coming in By Car
    Just plug 212 Ridge McIntire Road, Charlottesville, VA 22903 into your GPS.


Parking at the Omni Hotel lot is free for edUi attendees whether you’re staying at the hotel or not. There is other parking downtown, but it’s $15-$10/day.

How to Get to the Venues

We’re using three different venues this year.

  • Keynotes
    Jefferson Theater – 110 East Main Street, Charlottesville, VA 22902
  • General Sessions
    LiveArts – 123 Water Street East, Charlottesville, VA 22902
  • Half-Day Workshops
    CitySpace – 100 5th Street NE Charlottesville, VA 22902

Here’s a map. You’ll be walking between venues a bit. So bring a coat and pack an umbrella (just in case).

What to Wear

We lean towards the casual side of business casual. You can wear a tie or a pant-suit if you like. But you can also wear that awesome new Star Wars: The Force Awakens t-shirt you bought yourself for your birthday. You’re among geek-kindred here, it’s OK.

Keep in mind, it is November in Virginia. Weather can be unpredictable. So bring an umbrella and pack some layers.


Morning yoga will be offered in the Omni hotel on Mon. and Tues. from 7:00-7:45. You’re welcome to attend whether or not you’re a hotel guest.

Make sure you pack some workout attire so you can join in. Yoga mats will be provided.


We’ll provide coffee and light nosh each morning. On Monday and Wednesday it’ll be pastries from a local baker (Paradox Pastry). On Tuesday Carpe Donut (a local food truck) will provide fresh donuts, coffee, and a little fruit. If you prefer a more substantial breakfast, there are lots of options downtown.

Monday Lunch
We’re treating you to lunch from 3 local food trucks on Monday. There will be vegetarian, vegan, and glueten free options. Menus will be available ahead of time and you’ll pick your truck when you check in for the conference. Preview the menu to make your check in easier.

Other Lunches On Your Own
Grab one of your new edUi friends and go get a bite on the downtown mall. There are so many good places to eat you won’t believe it. We’ll include a few recommendations in your conference materials that are good and fast and will get you back to edUi in time for the next session.

Opening Night Reception
Pork and chicken BBQ sliders, plus a variety of vegetarian sides.

We’ll have a selection of snacks available throughout the conference at Live Arts in the lobby. Pop over whenever you need a caloric pick-me up.


This year our half-day workshops are happening in-line with other sessions, but they do require pre-registration.

Check the top of this message for what workshop we have you signed up for.

The mini-workshops do not require registration and you can come and go from those as you like.

Flex Track

We’re infusing a little of the un-conference vibe into edUi this year. There are four slots reserved for our “flex track” in our schedule. So come with ideas of things you might want to talk about.

We’ll solicit ideas to fill the flex track slots during the conference and attendees will vote on which talks they most want to hear. More »

Conference Schedule

We’ll give you a pared down print schedule when you check in. But you should rely on our online schedule to keep track of what’s happening where and when.

How to Behave

edUi has a conference code of conduct. It’s pretty simple. Just be nice. But you should probably give it a quick read before you come.

Will There Be WiFi?

Yep. We’ve made arrangements with Blue Ridge Internetworks to provide wifi at all three venues.

You should be able to do email and social media and stuff like that as needed.

If you need to do serious work (we know it’s unavoidable sometimes) that requires a VPN or something like that, please head to the Omni where the network can handle that kind of connection. Your fellow attendees will thank you.


Find us at @edUiConf on Twitter and Facebook and tag your posts with #edUiconf on Twitter, Facebook, Instagram, Tumblr, Pintrest… You get the idea.