edUi is dedicated to a harassment-free conference experience for everyone. In short, be nice.

edUi is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, nationality, or political beliefs. We do not tolerate harassment of conference participants in any form. Explicitly sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes any behavior that a reasonable person would find intimidating, hostile or offensive, such as lewd, overtly sexual comments, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Attendees, exhibitors, sponsors, speakers, and edUi staff are all subject to the anti-harassment policy. In particular, exhibitors and speakers should not use sexualized images, activities, or other material.

Photography

We encourage attendees to take and share their own photographs, as long as the person taking the photo respects others’ expressed wishes. Photography/recording shouldn’t be done covertly or against people’s wishes. If someone does not want their photo taken, don’t take their photo. We encourage you to ask permission before taking photographs or making any kind of recordings of individuals or small groups.

edUi has photographers on staff and they will also abide by these policies during the conference. We sometimes use photos of attendees to promote future conferences. If you don’t want images of yourself to be published, you can opt out by contacting info@eduiconf.org.

Please don’t take photos or record for commercial purposes without expressed consent of conference planners.

Conflict resolution

Initial incident

If you are being harassed, notice that someone else is being harassed, or have any other concerns, and you feel comfortable speaking with the offender, please inform the offender that they have affected you negatively. Oftentimes, the offending behavior is unintentional, and the accidental offender and offended will resolve the incident by having that initial discussion.

edUi recognizes that there are many reasons speaking directly to the offender may not be workable for you. If you don’t feel comfortable speaking directly with the offender for any reason, seek out a conference staff member.

Escalation

If the offender insists that they did not offend, if offender is actively harassing you, or if direct engagement is not a good option for you, then please contact a member of conference staff immediately. Conference staff are wearing gold buttons.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

In person: Conference organizers are wearing yellow ‘volunteer’ buttons. At least one person is stationed at the registration/info desk throughout the day.

  • Phone/text for organizers: (434) 260-EDUI
  • On Twitter: @eduiconf
  • Email: info@eduiconf.org
  • Omni Hotel staff: (434) 971-5500
  • Charlottesville Police Department: 911 if an emergency, non-emergency (434) 970-3280
  • Charlottesville Sexual Assault Resource Agency (SARA) Hotline: (434) 977-7273
  • Taxi: Yellow Cab of Charlottesville’ (434) 295-4131

We expect participants to follow these rules at all conference venues, conference-related social events, and online communications.